Existing address records created for the buying account are listed. If the buying account has other address records, you can add them using the Add Address link.
You update the address details for existing addresses by clicking either the Ref/Code or Address field links.
To add an address record
- On the Addresses tab of the Modify Buying Account form, click Add Address.
- Complete the fields described below.
To delete one or more address records, click to select the record or records using the tick box to the left, and then click Delete Selected.
Choose which address or addresses are the defaults for billing and remitting by clicking the Default Billing and Default Remitting options as appropriate, then click Save Defaults.
The following fields are for the full address record:
Choose the type of address. The options available are:
|Active?||Set this option to make this address active. If the option is cleared, this address will be inactive and therefore not visible. However, the address record will remain in the database.|
|Reference/CostCode||Type a reference or cost code for the address record. For the first address record, this defaults to the buying account number.|
|Org./Company Name||Type a name for this address. For the original address record, this defaults to the buying account name.|
|Department||Type the name of the department for this address.|
|Address||Use the boxes provided to type the supplier street and locality address details.|
|City/Town||Type the name of the city or town for this address.|
|State/County||Type the name of the state or county for this address.|
|Post Code||Enter the post or zip code for this address.|
|Country||Type the country name for this address.|
|Telephone||Enter the telephone number for this address.|
|Mobile||Enter the mobile number for the contact at this address.|
|Fax||Enter the fax number for this address.|
|Type the email address for this address.|
|Website||Type the website URL for this address.|
|Contact First Name||Type the first name of the contact at this address.|
|Contact Last Name||Type the last name of the contact at this address.|
|Type the job title or job position for the contact at this address.|
|Comments||Type any comments about the address that you want to display.|
|Approval Chain||Use the fields to set up the approval chain for the buying account. You can add chains by clicking Add. Each chain comprises a level, priority, approver and an approval condition. The condition is either 'Aways Required' or 'Only If Value Over'. If you choose 'Only If value Over', you enter the amount in the chosen currency that defines the threshold.|
If you've finished making changes to the supplier address record, you can save it by clicking the Save Address Changes button.